Privacy policy.
Effective Date: 9/17/2025
HR Machine values your privacy and is committed to protecting the personal information of our clients, partners, and visitors. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you interact with our website, request a quote, or engage with our services.
1. Information We Collect
We may collect the following types of information:
Personal Information: Name, company name, email address, phone number, mailing address, and any other details you provide when contacting us, submitting forms, or requesting quotes.
Project Information: Details of your project such as part specifications, materials, drawings, files, or notes submitted through our Speedy Quote form or other channels.
Technical Information: IP address, browser type, operating system, and information collected automatically through cookies or analytics tools when you visit our website.
2. How We Use Your Information
We use the information collected for purposes including but not limited to:
Responding to inquiries and providing requested quotes or services.
Processing, managing, and fulfilling client projects.
Improving our website, services, and client communications.
Sending important updates, invoices, or notifications related to your projects.
Complying with legal, regulatory, and contractual obligations.
3. Sharing of Information
We do not sell or rent your personal information. We may share information only in the following circumstances:
Service Providers: With trusted third-party vendors who assist with business operations such as website hosting, IT support, or payment processing.
Legal Requirements: When required to comply with applicable laws, regulations, legal processes, or government requests.
Business Transactions: In the event of a merger, acquisition, or sale of assets, client information may be transferred as part of the business transition.
4. Cookies and Tracking Technologies
Our website may use cookies, pixels, and similar technologies to:
Analyze traffic and usage patterns.
Improve website functionality and user experience.
Support marketing and advertising campaigns.
You may adjust your browser settings to refuse or limit cookies, but some features of our website may not function properly without them.
5. Data Security
We implement reasonable technical and organizational measures to protect personal information from unauthorized access, use, or disclosure. However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.
6. Data Retention
We retain personal and project information only for as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required by law.
7. Your Privacy Rights
Depending on your location, you may have certain rights under applicable privacy laws, including the right to:
Access the personal information we hold about you.
Request corrections or updates to your information.
Request deletion of your personal information, subject to legal or contractual requirements.
Opt out of receiving promotional communications.
To exercise these rights, please contact us at info@hrmachine.net.
8. Third-Party Links
Our website may include links to external websites or platforms (such as LinkedIn, Facebook, or Instagram). We are not responsible for the privacy practices or content of those third-party sites.
9. Children’s Privacy
Our services are not directed toward individuals under the age of 18, and we do not knowingly collect personal information from children.
10. Updates to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or services. Any updates will be posted on this page with a revised effective date.
11. Contact Us
If you have questions about this Privacy Policy or our privacy practices, please contact us at:
HR Machine
1300 Stanley Ave. Dayton, OH 45404
info@hrmachine.net
(937) 222-7644